"To sum it up, I thought Business Solution Providers brought the balance we needed, knowledge of the products and patience during the training and, we finished on time!”

Frank Dubois, Controller,
DRG International Inc.

TIPS AND TRICKS

1. Why your Purchases Clearing Account may not Balance to your GL?
   
   
2. Crystal Reports Wizard
   
   
3. Key Board Short Cuts
   
   
4. Copy Masterfiles from Another Company (SVTRNA)
   
   
5. Fax Invoices Automatically using WinFax
   
   
   

Why your Purchases Clearing Account may not Balance to your GL?

1. A Journal Entry made to your purchases clearing
....account directly through GL.

• PO module won’t know

2. The Invoice is received and entered into Accounts
... Payable, either posting or not posting to the Purchases
....Clearing Account

• PO module won’t know

3. A receipt entry is done in Inventory, and hasn’t been .....cleared through an AP Invoice

• PO module won’t know

4. A Receipt of Goods is done at one cost, and a partial
...Receipt of Invoice is done at different cost

• The variance will recognized when final Receipt of Invoice is done – and will post to the PO Variance account in the Product Line

5. After the Receipt of Goods the cost on the Purchase
...Order is changed.

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Crystal Reports Wizard

Did you know that MAS90/200 4.X has a Crystal Reports Wizard built in? 

1. Go to the Business Insights Module... then Reporter.
2. Click Business Insights Reporter. 
3. Click Next.
4. Give your report a Name and Description. The reports can be added automatically to the MAS90 Menus by clicking the Check Box....Click Next
5. Choose a Template.... Click Next.
6. Choose a Table....Click Next.
7. Select your Fields... Click Next.
8. Choose the Sort Order for the report... Click Next
9. Define the Groups for the report... Click Next.
10. Define Filters... Click Next
11. Choose your Report Options.... Click Next.
12. Set Security Role for the report... Click Next.
13. Click Finish to Run your Report.  
    
    

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Key Board Short Cuts

Did you know most MAS90/200* buttons can be accessed using your key board?

F1...............Displays Help text for the current field

F2...............Displays the Lookup window for the current
...................field.  F2 also brings up the calculator in
...................numeric fields in versions 4.X.

F3................In a list changes the search to search by
....................number.

F4................In a list changes the search to search by
....................name.

F4................Prints the report or listing associated with
....................the menu option you are in.

F8................Counts the number of records on file in a
....................maintenance, inquiry, or data entry window.

F9................Displays price and reorder information for an
....................item, or allows you to display/enter lot/serial
....................items.

CTRL+F5......Selects the first record.

CTRL+F6......Selects the prior record.

CTRL+F7......Selects the next record.

CTRL+F8......Selects the last record.

SHIFT+F1.....Displays help text for the window.

ALT+B..........Opens a Batch window where you can start a
....................multiple data entry session.

ALT+I...........Opens a Text Maintenance window where
....................you can write an extended description.

ALT+M..........Opens the Memo Maintenance window
....................where you can write a memo.

ALT+X..........Selects the next number for the field.

*Some may not work on current versions of MAS90/200

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Copy Masterfiles from Another Company
(SVTRNA)

The Copy Masterfiles From Another Company program (SVTRNA) lets you quickly and easily copy Accounts Payable, Accounts Receivable, or Inventory Management masterfile information from one company to another.

If you are creating a new company or division that is closely related to an existing company or division, copying masterfile information eliminates the repetitious and time consuming task of entering individual data records. SVTRNA will not overwrite the key of an existing record; it will append data to the end of the file.

For example, if your source company contains vendor #1 and vendor #2, but your destination company only contains vendor #2, the SVTRNA program will only copy the basic information for vendor #1. It will not overwrite the existing record for vendor #2. If records are copied from the existing company or division that do not apply to the new company or division, you must delete the unwanted records individually. This can be done through the applicable file maintenance screens, such as Vendor Maintenance, Item Maintenance, and so on. These screens can also be used to correct any minor discrepancies that may exist between the records of the two companies or divisions.

SVTRNA automatically eliminates all numeric data, such as period-to-date and year-to-date totals, invoice numbers and amounts, check numbers and amounts, etc. However, any numeric information that is part of the constant data for an item, customer, or vendor will be maintained. 

To run the copy utility go to File | Run then type in SVTRNA.

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Fax Invoices Automatically using WinFax

Did you know you can Fax and print Sales Order invoices at the same time with one click. If you have WinFax setup you can setup the multi-part enable screen in the SO Invoice printing panel. Select your Printer for Printer number 1. Then Select the WinFax Printer for Printer number 2.

When you click to print the invoices All Invoices that have a Fax # and the “Batch Fax” check box clicked ON will print to the Fax, all others will print to the printer. For added piece of mind you can set WinFax to Hold the Fax jobs so you can review and release them manually.

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